Administrative Procedures and Forms

General Administration

General Administration
Reference No.	Title
AP 100	Strategic Education Plan
AP 110	School Councils
AP 120	Policy and Procedures Dissemination
AP 121	Review of Administrative Procedures
AP 130	School Year Calendar
AP 131	School Opening and Closing
AP 140	Code of Conduct
AP 141	Appropriate Use of Technology
F 141A	Appropriate Use Contract for Students (Grades K-3)
F 141B	Appropriate Use Contract for Students (Grades 4-6)
F 141	Appropriate Use Contract for Students (Grade 7-12)
AP 150	Media Relations
AP 155	Parent-Guardian Communication and Resolution
AP 160	Access to Schools
AP 162	Flags
AP 170	Smoking & Vaping
AP 180	Records and Information Management
AP 181	Privacy
F 181	Consent to Disclose Personal Information
AP 182	Privacy Breach Protocol
AP 185	Student Trustees
F 185	Student Trustees Travelling on Board Business Parent Consent
AP 190	Accessibility - Customer Service Standards
AP 191	Accessibility - Use of Service Animals - Public
AP 192	Use of Guide Dogs and Service Animals by Student
F 192-1 Appendix A	Request for Service Animal/Guide Dog Involvement with a Student
F 192-2 Appendix B	Acceptance of Responsibility for Service Animal/Guide Dog
F 192-3 Appendix C	Management Plan for Care of Guide Dog/Service Animal
F 192-4 Appendix D	Guide Dog/Service Animal Checklist for Principals
AP 193	Inclement Weather and Disruption to Essential Utilities Supporting Facilities

Educational Programs And Materials

Educational Programs and Materials
Reference No.	Title
AP 205	Opening Exercises
AP 221	Prior Learning Assessment and Recognition in Secondary Schools (PLAR)
AP 222	Student Construction Projects
AP 230	Home Instruction
AP 231	Home Schooling
F 231-A	Home Schooling - Notice of Intention
F 231-B	Home Schooling - Sample Letter in Response to a Parent's Notification
AP 260	School Excursions
F 260-1	Application for Parental Consent and Student Medical
F 260-1B	Parental Consent for Athletics/Club Permission and Medical Form
F 260-1C	Parental Consent for Educational Outing
F 260-2	Day Excursion Proposal Form
F 260-3	Overnight Excursion Proposal Form
F 260-4A	International Excursion Proposal Form
F 260-4B	International Excursion Planning Form
F 260-5	Contingency Plan
F 260-6	Informed Consent/Permission Form for High-Risk Excursions
F 260-7A	Swimming Requirement Validation Form
F 260-7B	Swimming Requirement Validation Form - On-Site Testing
F 260-8A	Volunteer Driver - Authorization to Transport Students
F 260-8B	Volunteer Driver - Student Driver 18 years or older
AP 270	Textbooks and Other Learning Materials
F 270-1	Request for Reconsideration of Textbook or Similar Learning Materials
AP 271	Use of Copyright Materials
AP 290	Access to RCDSB Operations By Research Personnel
AP-304	Anti-Racism and Anti-Oppression (also appears in Students)

Students

Students
Reference No.	Title
AP-302	Ontario Student Record
AP-303	Religious Accommodation
AP-304	Anti-Racism and Anti-Oppression (also appears in Educational Programs and Materials)
AP-305	Food and Beverage
AP-306	Supervised Alternative Learning (SAL)
AP-307	Student Support Fund
AP-310	Supervision of Students
AP-311	Violence Prevention and Reporting of Incidents
AP-311-1	Violent Threat Risk Assessment
F-311-1	Violent Incident Form
F-311-2	Central Violent Incident Tracking Form
F-311-3	Aggressive Incident Report
AP-312	Emergency Response
F-312-A	Lockdown, Hold and Secure, Shelter in Place Fillable
F-312-C	Bomb Threat Telephone Checklist Fillable
AP-314	Violent Incident Emergency Response Plan
AP-315	Sick or Injured Students
F-315-1	Consent Form for the Administration of Health Services
F-315-2	Individual Student Log of Medication Administered
AP-316	Anaphylaxis
F-316	Anaphylaxis Forms
AP-317	Student Insurance
AP-318	Asthma
F-318-1	Request and Authorization for the Administration of Reliever/Rescue Inhaler
F-318-2	Inhaler for Treatment of Asthma
F-318-3	Appendix 1 - The Basics of Asthma, Allergies and Anaphylaxis
F-318-4	Appendix 2 - Sample Parent Letter
AP-320	Concussion Management
AP-320	Concussion Management Flow Chart - Steps and Responsibilities in Suspected and Diagnosed Concussions
F-320-C-1	Tool to Identify a Suspected Concussion
F-320-C-2	Documentation of Medical Examination
F-320-C-3	Documentation for a Diagnosed Concussion - Return to Learn/Return to Physical Activity Plan
AP-321	Exemption from Human Development and Sexual Health Expectations
F-321	Exemption from Human Development and Sexual Health Expectations
AP-330	Compulsory School Attendance
AP-331	Safe Arrival Program
AP-332	Student Involvement in Community Affairs
AP-333	Modified Day
AP-340	Bullying/Harassment Prevention and Intervention
AP-341	Child in Need of Protection
F-341-1	Reporting a Child in Need of Protection
AP-342	Family Violence
AP-343	Gender Identity & Expression - Students and Staff
AP-350	Progressive Discipline
F-350-1	Safe Schools Incident Reporting Form
AP-352	Student Dress
AP-354	Calming Rooms as a Proactive Regulation Strategy
AP-355	Physical Intervention
F-355-1	Incident Report: Use of Physical Intervention
AP-356	Damage to School Property
AP-357	Video Surveillance
F-357-1	Video Surveillance Fillable
AP-358	Student Discipline: Suspension
F-358-1	Notification of Suspension
F-358-2	Notice of Suspension
F-358-3	Suspension Review Decision
F-358-4	Suspension Information Sheet
AP-359	Student Discipline: Expulsion
F-359-1	Suspension Pending Investigation for Expulsion
F-359-2	Decision Not To Recommend Expulsion
F-359-3	Notice of Recommendation for Expulsion
F-359-4	Student Re-Entry Contract
F-359-5	Expulsion Information Sheet
AP 360	Assessment Evaluation Reporting
AP-361	Prizes, Scholarships and Bursaries
AP-370	Student Fees
AP-371	Student Council Finances and Responsibilities
AP-372	Student Council Hiring of Bands/Dances
AP 373	Graduation Exercises
AP-374	Financial Support of Student Competitions
AP-375	Student Competitions Out-of-County
AP-377	Athletic Associations
AP-378	Release of Students for Inter-School Events
AP-390	Access to Student Audiences
AP-394	Epilepsy and Seizure Disorder (Health Management)
AP-395	Voluntary Self-Identification of Aboriginal Students
AP-396	Emergency Onsite Administration of Narcan (Naloxone)
AP-397	Diabetes (Health Management Plans)
AP-398	Students 16 or 17 Years of Age
F-398	Students 16 or 17 Years of Age Consent Form
AP-399	Suicide Prevention, Intervention and Postvention

Personnel and Employee Relations

Personnel and Employee Relations
Reference No.	Title
AP-303	Religious Accommodation (Also in Student Section)
AP-304	Anti-Racism and Anti-Oppression (Also in Student Section)
AP-401	Employee Recognition Award
F-401	Employee Recognition Award Nomination Form (PDF)
AP-402	Occupational Health and Safety
AP-403	Professional Development
AP-404	Travel & Expense Reimbursement
AP-405	Employee Assistance Program
AP-407	Relationship of Procedures to Collective Agreements
AP-408	Public Office
AP-409	Medication Used by Staff Members
AP-410	Criminal Background Check for Staff and Volunteers
AP-411	Drugs and Alcohol- Staff Members
AP-412	Clothing Gear for Staff
AP-414	Cellular Devices
F-414-1	Cellphone Device Reimbursement - Fillable
AP-415	Long-Term Absences
AP-416	Staff Recognition: Twenty-Five Years
AP-417	Funerals
AP-419	Retirement Recognition
AP-420	Teacher Hiring
AP-426	Special Leave
AP-427	Leave of Absence
AP-428	Sabbatical Leave
AP-429	Staff Exchange / Secondment
AP-430	Selection of a Superintendent
AP-432	System and School Administrator Performance Appraisal
AP-434	Vice-Principal Loading
AP-435	Vacation Allowance - Principals and Vice-Principals
AP-437	Positions of Responsibility
AP-440	Support Staff Hiring
AP-441	Support Staff Sick Leave and Vacations
AP-444	Retirement Gratuity and Retirement Benefit Plans
AP-446	School Office Staff
AP-447	Paraprofessionals
AP-450	Human Rights
AP-451	Workplace Harassment
F-451-1	Workplace Harassment: Formal Complaint Form
F-451-2	Workplace Conflict
AP-452	Equity and Inclusive Education
AP-453	Alternative Work Environments
AP-454	Conflict of Interest
AP-461	Equipment Lock-out Procedures
AP-470	Summer Hours
AP-480	Volunteers in the Schools
F-480-1	Volunteers in Schools
AP-485	Disability Management Program (Draft)
AP-484	Disconnecting From Work
AP-486	Attendance Support and Absence Reporting
AP-495	Refusing Unsafe Work
AP-496	Recreational Cannabis
AP-497	Electronic Monitoring

Business Administration

Business Administration
Reference No.	Title
AP-510	Accounting
AP-512	Cash in Buildings
AP 513	Petty Cash Accounts
AP-514	Educational Enrichment Fund
AP-515	Purchasing and Tendering
AP-516	School Loan Program
AP-517	Cafeteria
AP-518	Disposal of Surplus Equipment
AP-520	Fundraising
AP-525	Vandalism, Theft, Damage or Loss Affecting Board Property
AP-535	Naming of Schools
AP-540	Plaques on New Buildings
AP-543	Asbestos Management Program
AP-544	Playground Equipment and Natural Play Spaces
AP-545	Public Use of School Facilities
AP-550	Attendance Boundary Areas and Cross Boundary Transfer Applications
F-550	Cross-Boundary Transfer Application
AP-560	Business/Education Partnerships
AP-562	Advertising
AP-565	Fleet Vehicle Use
AP-566	Fuel System-Quality Assessment
AP-567	Fuel System - Hazard Identification
AP-568	Fraud Management
AP-569	Community Planning and Partnerships