Administrative Procedures and Forms

General Administration
General Administration
Reference No.Title

AP 100

Strategic Education Plan

AP 101

Annual Reports

AP 102

School Planning and Reporting

AP 110

School Councils

AP 120

Policy and Procedures Dissemination

AP 121

Review of Administrative Procedures

AP 130

School Year Calendar

AP 131

School Opening and Closing

AP 140

Code of Conduct

AP 141

Computers, Network, Internet and Electronic Devices

F 141A

Appropriate Use Contract for Students (Grades K-3)

F 141

Appropriate Use Contract for Students (Grade 4-12)

AP 150

Media Relations

AP 155

Parent-Guardian Communication and Resolution

AP 160

Access to Schools

AP 162

Flags

AP 170

Smoking

AP 180

Records and Information Management

AP 181 Privacy
F 181 Consent to Disclose Personal Information
AP 185 Student Trustees
F 185 Student Trustees Travelling on Board Business Parent Consent
AP 190 Accessibility - Customer Service Standards
AP 191 Accessibility - Use of Service Animals - Public
AP 192 Use of Guide Dogs and Service Animals by Student
AP 193 Inclement Weather and Disruption to Essential Utilities Supporting Facilities

 

Educational Programs And Materials
Educational Programs and Materials
Reference No.Title

AP 205

Opening Exercises

AP 211

French as a Second Language

AP 215

Religious Education

AP 220

Cooperative Education and Experiential Learning Programs

AP 220

Cooperative Education and Experiential Learning Programs (Table A)

AP 221

Prior Learning Assessment and Recognition in Secondary Schools (PLAR)

AP 222

Student Construction Projects

AP 230

Home Instruction

AP 250

Continuing Education

AP 260

School Excursions

F 260-1

Application for Parental Consent and Student Medical

F 260-2

Checklist for Principals for Excursions

F 260-3

Student in Good Standing

F 260-4 Contingency Plan
F 260-5 Day Excursion Request Form
F 260-6 Checklist for Teachers for Day Excursions
F 260-7 Overnight or Overseas Excursion Request Form
F 260-7A School Activities and Budgeting Planning Form
F 260-8 Checklist for Overnight or Oversees Excursions
F 260-9 Travel by Private Vehicle
F 260-10 Travel by Private Vehicle - Student Driver, 18 Years or Older
F 260-11 Parent Permission Form - Travel by Private Vehicle with Passengers
F 260-12 Permission For Education Trips for High-Risk Excursions
F 260-13 Release and Indemnification for Education Trips
AP 270 Textbooks and Other Learning Materials
F 270-1 Request for Reconsideration of Textbook or Similar Learning Materials
AP 271 Use of Copywrite Materials
AP 290 Access to RCDSB Operations By Research Personnel

 

Students

 

Students
Reference No.Title 

AP-301

Orientation of students

AP-302

Ontario Student Record

AP-305

Food and Beverage

AP-306

Supervised Alternative Learning (SAL)

AP-310

Supervision of Students

AP-311

Violence Prevention and Reporting of Incidents

AP-311-1

Violent Threat Risk Assessment

F-311-1

Violent Incident Form

F-311-2 Central Violent Incident Tracking Form
F-311-3 Aggressive Incident Report

AP-312 

Emergency Response

F-312-A

Lockdown, Hold and Secure, Shelter in Place Fillable

F-312-C

Bomb Threat Telephone Checklist Fillable

AP-313

Emergency Evacuation Procedures for Persons with Physical Disabilities

F-313-1

Emergency Evacuation Procedures

F-313-2

Non-Emergency Evacuation Procedures

AP-314

Violent Incident Emergency Response Plan

AP-315 

Sick or Injured Students

F-315-1

Consent Form for the Administration of Health Services

F-315-2

Individual Student Log of Medication Administered

AP-316

Anaphylaxis

F-316

Anaphylaxis Forms

AP-317

Student Insurance

AP-318

Asthma

F-318-1

Request and Authorization for the Administration of Reliever/Rescue Inhaler

F-318-2

Inhaler for Treatment of Asthma

F-318-3

Appendix 1 - The Basics of Asthma, Allergies and Anaphylaxis

F-318-4

Appendix 2 - Sample Parent Letter

AP-320

Concussion Management

AP-320

Concussion Management Flow Chart - Steps and Responsibilities in Suspected and Diagnosed Concussions

F-320-C-1

Tool to Identify a Suspected Concussion

F-320-C-2

Documentation of Medical Examination

F-320-C-3

Documentation for a Diagnosed Concussion - Return to Learn/Return to Physical Activity Plan

AP-321

Exemption from Human Development and Sexual Health Expectations

F-321

Exemption from Human Development and Sexual Health Expectations

AP-330

Student Attendance Management

AP-331

Safe Arrival Program

AP-332

Student Involvement in Community Affairs

AP-340

Bullying/Harassment Prevention and Intervention

AP-341

Child in Need of Protection

F-341-1

Reporting a Child in Need of Protection

AP-342

Family Violence

AP-343

Transgender Students

AP-350

Student Conduct and Progressive Discipline

F-350-1

Safe Schools Incident Reporting Form

AP-352

Appropriate Student Dress

AP-355

Physical Restraint of Student

F-355-1

Incident Report: Use of Physical Restraint

AP-356

Damage to School Property

AP-357

Video Surveillance

F-357-1

Video Surveillance Fillable

AP-358

Student Discipline: Suspension

F-358-1

Notification of Suspension

AP-359

Student Discipline: Expulsion

F-359-1

Suspension Pending Investigation for Expulsion

AP 360

Assessment Evaluation Reporting

AP-361

Prizes, Scholarships and Bursaries

AP-370

Student Fees

AP-371

Student Council Finances and Responsibilities

AP-372

Student Council Hiring of Bands/Dances

AP 373

Graduation Exercises

AP-374

Financial Support of Student Competitions

AP-375

Student Competitions Out-of-County

AP-377

Athletic Associations

AP-378

Release of Students for Inter-School Events

AP-390

Access to Student Audiences

AP-394

Epilepsy and Seizure Disorder (Health Management)

AP-395

Voluntary Self-Identification of Aboriginal Students

AP-396

Emergency Onsite Administration of Narcan (Naloxone)

AP-397

Diabetes (Health Management Plans)

AP-398

Students 16 or 17 Years of Age

F-398

Students 16 or 17 Years of Age Consent Form

AP-399

Suicide Prevention, Intervention and Postvention

 Personnel and Employee Relations
 
Personnel and Employee Relations
Reference No.Title

AP-402

Occupational Health and Safety

AP-403

Professional Development

AP-404

Travel & Expense Reimbursement

AP-405

Employee Assistance Program

AP-407

Relationship of Procedures to Collective Agreements

AP-408

Public Office

AP-409

Medication Used by Staff Members

AP-410

Criminal Background Check for Staff and Volunteers

AP-411

Drugs and Alcohol- Staff Members

AP-412

Clothing Gear for Staff

AP-413

Insurance Benefits - Expended Leave

AP-414

Cellular Devices

F-414-1

Cellphone Device Reimbursement - Fillable

AP-415

Long-Term Absences

AP-416

Staff Recognition: Twenty-Five Years

AP-417

Funerals

AP-419

Retirement Recognition

AP-420

Teacher Hiring

AP-422

Qualifications of Teachers

AP-423

Teacher Performance Appraisal

AP-424

Preparation Time for Teachers in Schools

AP-426

Special Leave

AP-427

Leave of Absence

AP-428

Sabbatical Leave

AP-429

Staff Exchange / Secondment

AP-430

Selection of a Superintendent

AP-431

Selection School Administrators

AP-432

System and School Administrator Performance Appraisal

AP-433

Principals' Release Time - Elementary

AP-434

Vice-Principal Loading

AP-435

Vacation Allowance - Principals and Vice-Principals

AP-436

Transfer and Changes of Assignment: School Administrators

AP-437

Positions of Responsibility

AP-440

Support Staff Hiring

AP-441

Support Staff Sick Leave and Vacations

AP-443

Support Staff Disciplinary Process

AP-444

Retirement Gratuity and Retirement Benefit Plans

AP-446

School Office Staff

AP-447

Paraprofessionals

AP-450

Human Rights

AP-451

Workplace Harassment

F-451-1

Workplace Harassment: Formal Complaint Form

F-451-2

Workplace Conflict

AP-452

Equity and Inclusive Education

AP-454

Conflict of Interest

AP-461

Equipment Lock-out Procedures

AP-470

Summer Hours

AP-480

Volunteers in the Schools

F-480-1

Volunteers in Schools

AP-485

Disability Management Program

AP-486

Attendance Support and Absence Reporting

AP-495

Refusing Unsafe Work

AP-496

Recreational Cannabis

 Business Administration 
 
Business Administration
Reference No.Title

AP-510

Accounting

AP-512

Cash in Buildings

AP 513 

Petty Cash Accounts

AP-514

Educational Enrichment Fund

AP-515

Purchasing and Tendering

AP-516

School Loan Program

AP-517

Cafeteria

AP-518

Disposal of Surplus Equipment

AP-520

Fundraising

AP-525

Vandalism, Theft, Damage or Loss Affecting Board Property

AP-535

Naming of Schools

AP-540

Plaques on New Buildings

AP-543

Asbestos Management Program

AP-544

Playground Equipment

AP-545 

Public Use of School Facilities

AP-546

Establishing and Operating Day Cares in County Schools

AP-550

Attendance Boundary Areas

F-550

Attendance Boundary Areas Cross Boundary Transfer Application

AP-560

Business/Education Partnerships

AP-562

Advertising

AP-565

Fleet Vehicle Use

AP-566

Fuel System-Quality Assessment

AP-567

Fuel System - Hazard Identification

AP-568

Fraud Management

AP-569

Community Planning and Partnerships