Community Use of Schools
Booking School Spaces
The RCDSB welcomes and encourages the use of school spaces outside of school hours for local community groups. The goal of the Community Use of Schools Program is to make our schools community spaces where community members can gather volunteer, attend programs and become physically active. The Community Use of Schools program aims to provide affordable, accessible spaces for local non-profits and other organizations in need of a space to host meetings, workshops, recreational programs, sport leagues and other events.
Community Use of Schools permits are being accepted. Please click on the Rent a Facility button below to submit a permit. Please note permits must be entered a minimum of two weeks prior to the event.
Our Schools
Please select the icon on the top left corner of the map to view a list of all locations, their available space types, and photos. To view a larger map, select the icon on the top right corner.
Availability
Here you will find our locations and facilities available for community use.
Months | Available Times |
---|---|
September to June |
Monday to Friday - 6pm to 10pm Weekends - 7am to 10pm |
July |
Limited Availability Please contact us for details. |
August |
No availability. |
Christmas Break |
No availability. |
March Break |
No availability. |
Rental Group Categories
Both commercial and non-profit organizations can book school spaces. We are able to give non-profit groups a reduced rental rate (see Permit and Rental Fees). Our groups are organized into 4 categories.
Category | Description |
---|---|
School Related |
|
Youth Non-Profit |
|
Adult Non-Profit |
|
Commercial/Private Gain |
|
Music/Dance Instruction - School Hours |
|
Permits and Rental Fees (By Space Type)
The following RCDSB facilities are approved for community use. If you wish to use another facility, please contact the rental office at 613-735-0151 ext. 2224 or communityuse@rcdsb.on.ca.
Rental Space | Category 1 - School Related | Category 2 - Youth Non-Profit *Subsidized - 100% | Category 3 - Community Organizations (Adult Non-Profit) *Subsidized Rate | Category 4 - Commercial/Private Gain Unsubsidized | Category 5 -Music/Dance Instruction - School Hours |
---|---|---|---|---|---|
Classroom (secondary) Meeting Room Stage Hallway |
No fee |
$0 |
$3.00 |
$7.50 |
$0 |
Single Gym |
No fee |
$0 |
$7.50 |
$22.50 |
$0 |
Library Kitchen General Purpose Room Seminar Room
|
No fee |
$0 |
$5.00 |
$12.00 |
$0 |
Auditorium Cafeteria |
No fee |
$0 |
$10.00 |
$25.00 |
$0 |
Sports Field |
No fee |
$0 |
$7.50 |
$20.00 |
$0 |
Beach Volleyball Court |
No fee |
$0 |
$3.00 |
$7.50 |
$0 |
Track |
No fee |
$0 |
$5.00 |
$15.00 |
$0 |
Administrative Fees
Below are a list of administrative fees as they pertain to RCDSB Community Use of Schools.
Permit Fee
There is a one-time $15 fee at the time when a new permit is approved. Category 5 comes with a $25 annual permit fee.
Late Cancellation Fee
A permit that is cancelled less than three business days in advance is considered a late cancellation. For-profit groups will be charged the full permit amount for late cancellations. Not-for-profit groups that do not provide sufficient cancellation notice will be charged the amount that has been subsidized for that booking.
No-Show Fee
The first no-show incurs a charge of $25 plus applicable fees (rental and staffing). The second no-show also incurs a $25 charge plus applicable fees. If there is a third no-show, there is a $50 charge plus applicable fees. The remainder of the permit will also be cancelled.
Alteration Fee
Organizations who alter their permit are granted one free alteration. Additional alterations have a $10 processing fee.
Security Deposit
A $500 deposit may be required for large event rentals.
False Alarm
If a group is responsible for a false call to 911 or false fire alarm they will be responsible for any associated fees.
IT Set-Up Fee
There may be a fee associated with requests for access to wifi, set up of a computer log-in or use of AV equipment. The rate will be based on the scope of work.
Rules and Regulations
Here you will find additional information on RCDSB Community Use of Schools Rules and Regulations. This includes additional detail on liability and insurance requirements, rental applications, cancellations and equipment.
Frequently Asked Questions
Still have questions? Visit our Frequently Asked Questions (FAQ's) on Community Use of Schools, or contact us at communityuse@rcdsb.on.ca.
Other Important Documents
- Overnight Sleeping Accommodations
- Administrative Procedure (AP) 545 Public Use of School Facilities
- Administrative Procedure (AP) 170 Smoking
- Administrative Procedure (AP) 316 Anaphylaxis
- Administrative Procedure (AP) 191 Accessibility - Use of Service Animals by the Public
- Music Teacher Insurance Application