Community Use of Schools

Community Use of Schools Login

May 1st, 2021 - Update

The Renfrew County District School Board is extending the closure of schools for community rentals to the end of September 2021. Prior to September, we will consult with public health and announce if Community Use of Schools will be available in the fall. Please refrain from submitting permits for the fall of 2021 until this announcement is made.

Due to the current lockdown conditions, field use is not permitted at this time.

Booking School Spaces

The RCDSB welcomes and encourages the use of school spaces outside of school hours for local community groups. The goal of the Community Use of Schools Program is to make our schools community spaces where community members can gather volunteer, attend programs and become physically active.  The Community Use of Schools program aims to provide affordable, accessible spaces for local non-profits and other organizations in need of a space to host meetings, workshops, recreational programs, sport leagues and other events.

Our Schools

Please select the icon on the top left corner of the map to view a list of all locations, their available space types, and photos. To view a larger map, select the icon on the top right corner.

Availability

Here you will find our locations and facilities available for community use.

MonthsAvailable Times

September to June

Monday to Friday - 6pm to 10pm

Weekends - 7am to 10pm

July

 Limited Availability

Please contact us for details.

August

 No availability.

Christmas Break

No availability. 

March Break

No availability. 

Rental Group Categories

Both commercial and non-profit organizations can book school spaces. We are able to give non-profit groups a reduced rental rate (see Permit and Rental Fees). Our groups are organized into 4 categories.

CategoryDescription

School Related

  • Board sanctioned activities

  • Extracurricular Programs

  • Board sponsored Professional Development

  • School council meetings

  • School fun fairs

  • Graduation exercises

Youth Non-Profit

  • Organized and maintained by volunteers with participation open to all children/youth in the community

  • All revenue is reinvested directly back into the organization

  • Organizers, instructors and coaches are not paid salaries or honorariums

  • All participants are under 18 (not including instructors/coaches/leaders)

Adult Non-Profit

  • Organized and maintained by volunteers with participation open to everyone in the community

  • All revenue is reinvested directly back into the organization

  • Organizers, instructors and coaches are not paid salaries or honorariums

Commercial/Private Gain

  • Clubs or groups offering programs/activities programs where the proceeds are retained by the group

  • Colleges, universities

  • Driver’s Education

  • Fitness instructors

  • Performances 

Music/Dance Instruction - School Hours

  • Music, dance, and art instruction offered to students

  • During day time hours (Monday-Friday, 8:00am-4:00pm)

Permits and Rental Fees (By Space Type)

The following RCDSB facilities are approved for community use. If you wish to use another facility, please contact the rental office at 613-735-0151 ext. 2224 or communityuse@rcdsb.on.ca.

Rental SpaceCategory 1 - School RelatedCategory 2 - Youth Non-Profit *Subsidized - 100%Category 3 - Community Organizations (Adult Non-Profit) *Subsidized RateCategory 4 - Commercial/Private Gain UnsubsidizedCategory 5 -Music/Dance Instruction - School Hours

Classroom (secondary)

Meeting Room

Stage

Hallway

 No fee

 $0

 $3.00

 $7.50

 $0

Single Gym

 No fee

 $0

 $7.50

 $22.50

 $0

Library

Kitchen

General Purpose Room

Seminar Room

 

 No fee

 $0

 $5.00

 $12.00

 $0

Auditorium

Cafeteria

 No fee

 $0

 $10.00

 $25.00

 $0

Sports Field

 No fee

 $0

 $7.50

 $20.00

 $0

Beach Volleyball Court

 No fee

 $0

 $3.00

 $7.50

 $0

Track

 No fee

 $0

 $5.00

 $15.00

 $0

Administrative Fees

Below are a list of administrative fees as they pertain to RCDSB Community Use of Schools.

Permit Fee

There is a one-time $15 fee at the time when a new permit is approved. Category 5 comes with a $25 annual permit fee. 

Late Cancellation Fee

A permit that is cancelled less than three business days in advance is considered a late cancellation. For-profit groups will be charged the full permit amount for late cancellations. Not-for-profit groups that do not provide sufficient cancellation notice will be charged the amount that has been subsidized for that booking.

No-Show Fee

The first no-show incurs a charge of $25 plus applicable fees (rental and staffing). The second no-show also incurs a $25 charge plus applicable fees. If there is a third no-show, there is a $50 charge plus applicable fees. The remainder of the permit will also be cancelled.

Alteration Fee

Organizations who alter their permit are granted one free alteration. Additional alterations have a $10 processing fee.   

Security Deposit

A $500 deposit may be required for large event rentals.   

False Alarm

If a group is responsible for a false call to 911 or false fire alarm they will be responsible for any associated fees.

IT Set-Up Fee

There may be a fee associated with requests for access to wifi, set up of a computer log-in or use of AV equipment. The rate will be based on the scope of work. 

Rules and Regulations

Here you will find additional information on RCDSB Community Use of Schools Rules and Regulations. This includes additional detail on liability and insurance requirements, rental applications, cancellations and equipment.

Frequently Asked Questions

Still have questions? Visit our Frequently Asked Questions (FAQ's) on Community Use of Schools!

Other Important Documents