Ontario Student Records (OSR)

The Ontario Student Record (OSR) is the record of a student's educational history and progress through schools in Ontario. The purpose of the OSR document is to improve learning, instruction and the overall education of pupils, and to provide for the safety of students and the school community.

The Education Act (265 (1)d) requires that the principal of a school collect information "for inclusion in a record in respect of each pupil enrolled in the school and to establish, maintain, retain, transfer and dispose of the record". The act regulates access to the OSR.

Student records are maintained while a student is registered with any school in the Renfrew County District School Board (RCDSB) and for 55 full academic years after the year of departure. All student files are held at the school last attended or forwarded to a receiving school in the case of school closure.

To protect the privacy of students and their families, the RCDSB and school staff are legally and ethically responsible for safeguarding student information.

Additional Resources

Ministry of Education website - Ontario Student Records

Ministry of Education website - Ontario Student Transcripts

Information and Privacy Commissioner of Ontario website - Ontario Legislation Covering the Release of Students' Personal Information