Community Use of Schools

Booking School Spaces

The RCDSB welcomes and encourages the use of school spaces outside of school hours for local community groups. The goal of the Community Use of Schools Program is to make our schools community spaces where community members can gather volunteer, attend programs and become physically active. The Community Use of Schools program aims to provide affordable, accessible spaces for local non-profits and other organizations in need of a space to host meetings, workshops, recreational programs, sport leagues and other events.

Community Use of Schools permits are being accepted. Please click on the Rent a Facility button below to submit a permit. Please note permits must be entered a minimum of two weeks prior to the event.

Rent a Facility

Rules and Regulations

Here you will find additional information on RCDSB Community Use of Schools Rules and Regulations. This includes additional detail on liability and insurance requirements, rental applications, cancellations and equipment.

Our Schools

Please select the icon on the top left corner of the map to view a list of all locations, their available space types, and photos. To view a larger map, select the icon on the top right corner.

Availability

Here you will find our locations and facilities available for community use.

Months	Available Times
September to June	Monday to Friday - 6pm to 10pm Weekends - 7am to 10pm
July	Limited Availability Please contact us for details.
August	No availability.
Christmas Break	No availability.
March Break	No availability.

Rental Group Categories

Both commercial and non-profit organizations can book school spaces. We are able to give non-profit groups a reduced rental rate (see Permit and Rental Fees). Our groups are organized into 4 categories.

Category	Description
School Related	Board sanctioned activities Extracurricular Programs Board sponsored Professional Development School council meetings School fun fairs Graduation exercises
Youth Non-Profit	Organized and maintained by volunteers with participation open to all children/youth in the community All revenue is reinvested directly back into the organization Organizers, instructors and coaches are not paid salaries or honorariums All participants are under 18 (not including instructors/coaches/leaders)
Adult Non-Profit	Organized and maintained by volunteers with participation open to everyone in the community All revenue is reinvested directly back into the organization Organizers, instructors and coaches are not paid salaries or honorariums
Commercial/Private Gain	Clubs or groups offering programs/activities programs where the proceeds are retained by the group Colleges, universities Driver’s Education Fitness instructors Performances
Music/Dance Instruction - School Hours	Music, dance, and art instruction offered to students During day time hours (Monday-Friday, 8:00am-4:00pm)

Permits and Rental Fees (By Space Type)

The following RCDSB facilities are approved for community use. If you wish to use another facility, please contact the rental office at 613-735-0151 ext. 2224 or [email protected].

Rental Space	Category 1 - School Related	Category 2 - Youth Non-Profit *Subsidized - 100%	Category 3 - Community Organizations (Adult Non-Profit) *Subsidized Rate	Category 4 - Commercial/Private Gain Unsubsidized	Category 5 -Music/Dance Instruction - School Hours
Classroom (secondary) Meeting Room Stage Hallway	No fee	$0	$3.00	$7.50	$0
Single Gym	No fee	$0	$7.50	$22.50	$0
Library Kitchen General Purpose Room Seminar Room	No fee	$0	$5.00	$12.00	$0
Auditorium Cafeteria	No fee	$0	$10.00	$25.00	$0
Sports Field	No fee	$0	$7.50	$20.00	$0
Beach Volleyball Court	No fee	$0	$3.00	$7.50	$0
Track	No fee	$0	$5.00	$15.00	$0

Administrative Fees

Below are a list of administrative fees as they pertain to RCDSB Community Use of Schools.

Permit Fee

There is a one-time $15 fee at the time when a new permit is approved. Category 5 comes with a $25 annual permit fee.

Late Cancellation Fee

A permit that is cancelled less than three business days in advance is considered a late cancellation. For-profit groups will be charged the full permit amount for late cancellations. Not-for-profit groups that do not provide sufficient cancellation notice will be charged the amount that has been subsidized for that booking.

No-Show Fee

The first no-show incurs a charge of $25 plus applicable fees (rental and staffing). The second no-show also incurs a $25 charge plus applicable fees. If there is a third no-show, there is a $50 charge plus applicable fees. The remainder of the permit will also be cancelled.

Alteration Fee

Organizations who alter their permit are granted one free alteration. Additional alterations have a $10 processing fee.

Security Deposit

A $500 deposit may be required for large event rentals.

False Alarm

If a group is responsible for a false call to 911 or false fire alarm they will be responsible for any associated fees.

IT Set-Up Fee

There may be a fee associated with requests for access to wifi, set up of a computer log-in or use of AV equipment. The rate will be based on the scope of work.

Frequently Asked Questions

Still have questions? Visit our Frequently Asked Questions (FAQ's) on Community Use of Schools, or contact us at [email protected].